Mission Trip Details
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How to Apply

Here are the steps to apply and join a mission experience! Be sure that once you've filled out the online application you also upload any needed documents:

   

   

Login or Create a username for Team Member Portal

     
   

   

Click the "Register Now!" button for the mission trip and pay the $300 deposit (nonrefundable)

     
   

   

Submit your Medical 
History Form

     

 

   

For participants under 18: Notarized Parental Consent and Medical Release Form. This is required for minors traveling internationally without a parent. Be sure to keep the original with your passport.

   

 

 Travel Information

 

Please remember you will be traveling in a foreign country. Things will not always go as planned. Flights get delayed, immigration sometimes doesn’t go smoothly, and transportation is often late. The best way to handle this is to be flexible.

 

         

Passport and Visa:
Every participant must have a current passport valid for at least six months beyond the date of your arrival. If you do not have a passport, you can get one at your local post office. It will take 4-6 weeks to process. 
Visa varies depending on country. Visit traveldocs.com to find out if you need a visa and how to obtain one. Participants are responsible for their own passport and visa fees.

       
                                  
                   
         

Insurance:
Quiet Hour Ministries provides Short Term Mission Insurance for each participant under age 85, through General Conference Risk Management Services. The period of coverage is up to 14 days. Mission trip participants age 85 and older can and do participate on Quiet Hour mission trips, however an extra fee may incur to provide insurance.

       
                   
         

Safety:
We
will do everything possible to ensure the safety of our participants. All our activities are planned in consultation with local church leaders and area experts. Participants will not be allowed to venture off on their own. While we don’t expect any danger, we do take precautions so that all activities involve a minimum of two adults.

       
                   
          Vaccinations:
Consult your family physician or your local health department/international travel clinic regarding the recommended vaccinations for travel. All travelers should be up-to-date with routinely recommended vaccinations. Which other vaccinations you will need depends upon a number of factors including your age, health status, and previous immunizations. Check Centers for Disease Control and Prevention website here for more information on specific vaccinations and medicines that may be recommended.
       
                   
                   
       

Common Ailments:
Intestinal problems due to drinking non-purified water, or eating something that has not been “decontaminated” (washed in Clorox water).  All tap water is unsafe for drinking purposes. Diseases from food and water often cause vomiting and diarrhea. Make sure to bring charcoal and/or diarrhea medicine with you so that you can treat mild cases yourself.


Precautions to prevent mosquito-borne illnesses include using mosquito repellant containing DEET, Picaridin, Oil of lemon eucalyptus/PMD (in EPA-registered repellent products, not essential oil), or IR3535, wearing clothing that covers the arms and legs, and avoiding dark-colored clothing, perfumes, colognes, and after-shaves.


Other common health concerns are:

    Dehydration     Sunburn     Exhaustion 

       
                   
        Water:
It is important for every participant to assume tap water is not safe to drink. Only drink purified water. Safe drinking water will be provided for participants. Pack a reusable water bottle that you can refill each day.
       

 

 

 

 

 

  Trip Resources

 

 

Here are some resources for your needs in the team member role that you are assigned:

Each morning, all team members are encouraged to meet together for morning devotions and to review the evening meeting’s sermons and health activities. 

 



• Jesus Video

• Children's program felt set and craft supplies

• Health presentation PowerPoints

 

• Sermon notes and PowerPoint presentations for speakers to download

 



Team Member Roles

 

 

       

Team Leader

Coordinates and ensures everything on the Mission Trip goes smoothly. The team leader is responsible for all trip finances and coordinates transportation and site logistics.

           
       

Speaker

Each speaker will present the message at their assigned meeting site on the trip.

Jesus video – show 1st 10 minutes at the beginning of each night as an introduction to Jesus.

Responsible for bringing own laptop, projector.

Download 10 QHM sermons from our resource website: qhministries.org/resources. Please keep in mind that your sermons will be translated as you speak, which will double presentation time. We would like to keep the meeting length between an hour and an hour and a half.

           
       

Children's Program Leader (Vacation Bible School) & Team Members

The VBS leader is in charge of coordinating and leading the children's program with the help of supporting team members. We will provide the VBS leader a VBS felt set and a VBS package for each of the 10 days.

The package includes stories to be told with using the felt board set, crafts and supplies (crayons, scissors, glue, tape, etc.)

Song service, games and additional activities are at the VBS leader’s discretion. The evangelistic meetings may run longer than the VBS, so prepare to keep the children actively engaged in learning about Jesus and have age appropriate games/activities in mind. Uncle Arthur type Bible Stories are sure to please young inquisitive minds.

           
       

Clinic Team Members

The clinic team members are responsible for the health clinic and health talks before each meeting. They may download the talks from our resource website here: qhministries.org/resources. At times, they are also asked for bringing the following health equipment: glucose meters, stethoscopes, eye testers, eye charts and reading glasses.

           
       

Construction Project Team Members

The construction team members put in physical labor to help complete building projects. They should bring construction basics: hammer, screwdriver, pliers, wrench, tape measure, work gloves, work shoes. Areas may be rugged, so closed toe athletic shoes will work best to provide protection against rocks and uneven footing.

           

 

 
 Additional Information

 

 

Supplies

Participants departing from the United States will be asked to carry ministry supplies in their luggage, such as eyeglasses and medical supplies for the clinics or Vacation Bible School materials. Supplies will be mailed to volunteers before their departure, and should be taken to the mission destination. 

 

Attire

In an effort to align ourselves with the customs of the countries we will be visiting, as well as follow biblical principles of modesty and appropriateness, we have compiled a suggested packing list for your convenience below. Please be aware that bringing the following items into cultures that are more conservative is occasionally an issue of safety and appropriateness.

 

1. Inappropriate graphics, logos or wording


2. Heavy makeup


3. Unnaturally colored hair
    (men are often not permitted in the pulpit with long hair)

4. Exposed tattoos and piercings 

 

When in doubt, err on the side of modesty, as it is mentioned in the Bible as an important quality (1 Timothy 2:9-10). We want to give the world a living illustration of the inward adorning of the grace of God. We reserve the right for the Quiet Hour team leader to ask any volunteer to change their clothing when necessary.

 

Donation

*Please note: All donations must be made by the specified deadlines, or volunteers may face airfare surcharge. We consider all funds received for the mission trip as donations to the project. In order to protect the tax deductibility of your gifts, all donations are nonrefundable. Minimum donation amounts do not cover potential luggage fees not included with airfare, departure taxes/arrival fees, visas/passports/tourist cards or any costs that may arise while traveling to and from the mission location. QHM is not responsible for costs involved with volunteers missing their flights or not being able to travel due to outdated passports or other travel documents. Overnight hotel charges for airline layovers are not covered by QHM.

Visit our general FAQ page for more information or contact Georgia Burt at georgiab@qhministries.org or 800-900-9021 with any other questions you migh have.

 

 

 

Packing List                                                            Download Packing List


Construction work clothes and gear

  • Old long pants or jeans
  • Old t-shirts and long sleeved shirts
  • Work boots or heavy-duty shoes (preferably with reinforced toes)
  • Tennis shoes
  • Hat or cap for sun protection
  • Leather work gloves
  • Goggles for eye protection
  • Brick trowel (useful if you have one)
  • Other tools (as applicable)

Medical clothes and gear

  • Scrubs, smocks, or lab jackets
  • Eye protection
  • Stethoscope and any other diagnostic instruments you like to use
  • Name tag (if you have one)
  • Clinic & health expo equipment/supplies (as applicable)


Speakers

  • Women: Long skirts/dresses with sleeves (no slacks or sleeveless tops)
  • Men: Dress slacks with a dress shirt and tie
  • Laptop with sermon DVD/synchronizer software
  • Hard copy of sermon notes
  • Jesus movie
  • Small flashlight


Children’s ministry

  • VBS program materials
  • Small gifts (stickers, little stuffed animals, etc.)


Non-work clothes

  • Modest, simple casual clothes (jeans & capris OK)
  • Light jacket for cool evenings
  • Women’s Sabbath attire: skirts below the knee or dresses with sleeves and dress shoes. (no sleeveless/spaghetti straps or flip flops for church.)
  • Men’s Sabbath attire: dress slacks and ties
  • Modest sleepwear
  • Robe (suggested)
  • Underclothes and socks
  • Tennis or walking shoes (comfortable)
  • Flip flops


Personal items

  • Bible
  • Toiletries (hotels are not likely to provide any)
  • Hand sanitizer
  • Insect repellant and anti-itch cream for bites
  • Sunscreen (SPF 15 or greater with UVA and UVB protection)
  • Sunglasses and wide brim hat (for sun protection)
  • Reusable water bottle for drinking water


Miscellaneous

  • Photocopy of passport and itinerary
  • Alarm clock
  • Small flashlight
  • Mission team t-shirts and journal
  • Lightweight day pack
  • Small container of laundry detergent for hand washing a few articles of clothes
  • Lightweight towel set (needed on some trips. We will advise you on whether or not your particular lodging provides towels for your use)
  • Spanish-English dictionary (for Spanish-speaking countries)
  • Snacks
  • Record of credit/debit card numbers and card company contact info (if you bring cards, in case wallet is lost or stolen)
  • Extra clothes or stuff to give away (optional)


Carry-on bag

  • Passport and e-ticket
  • Prescription medications and personal medical supplies (medicines in original bottle and copies of your prescriptions, insulin supplies, inhaler, EpiPen, antibiotic for travelers’ diarrhea. Needles or syringes such as for diabetes require a letter from your doctor on letterhead stationery.)
  • Over-the-counter medications and supplements (such as cough/throat drops, decongestant, motion sickness medicine, charcoal, Imodium, or Pepto-Bismol for diarrhea, mild laxative, acetaminophen, aspirin, or ibuprofen for pain/fever, vitamins, melatonin, probiotics, others as needed)
  • Prescription eyeglasses/contacts
  • Camera
  • One set of clothes (in case your luggage is lost/delayed)
  • Wallet (take out everything except what is needed)
  • Money for personal spending and love offerings (only new-looking bills. No worn, torn, written-on, or defaced bills.)
  • Notarized Parental Consent form (for under 18 years old)


Do NOT bring

Knives, firearms, military-type camouflage clothing, inappropriate reading material, or jewelry other than wedding rings.

 

 

 

 

 

 

View All Missions

Colombia

Sep 19-30, 2018

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Kenya

Sep 25-Oct 9, 2018

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Philippines

Oct 9-21, 2018

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Cuba

Nov 21-Dec 2, 2018

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